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Heron Lake Watershed District
Regular Meeting
November 15, 2016
 
1.Call to Order
Jim Buschena called the meeting to order at 7:00 p.m.
Managers present: Jim Buschena, Bruce Leinen, Harvey Kruger, Gary Ewert, and Wayne Rasche
Staff: Catherine Wegehaupt and Jan Voit
Others: Allen Jensen and Jerry Christopherson
2.Agenda
Harvey Kruger made a motion to approve the agenda.  Gary Ewert seconded this. Motion carried unanimously.
3.Minutes
Wayne Rasche made a motion to approve the minutes of the October 18, 2016 regular meeting. Bruce Leinen seconded this. Motion carried
4.Treasurer’s Report and Payment Authorization
Jan Voit presented the treasurer’s report and bills payable. Bruce Leinen made a motion to approve the treasurer’s report and authorize bill payment. Harvey Kruger seconded this. Motion carried unanimously.
5.Resolutions for Minnesota Association of Watershed Districts (MAWD) Annual Meeting
Jan Voit presented the resolutions. Discussion held about the possibility of resolution to require a manager to be individually responsible he or she takes action that is not authorized by the board itself. Gary Ewert made motion to pursue drafting a resolution. Harvey Kruger seconded this. Motion carried unanimously. Discussion was held regarding the necessity of the board acting as a unit, conduct with which the entire board does not agree, and potential statutory implications. 
6.MAWD Annual Meeting Delegates
Bruce Leinen made a motion to appoint Jim Buschena and Wayne Rasche as delegates and Harvey Kruger as alternate for the MAWD Annual Meeting. Harvey Kruger seconded this. Motion carried unanimously.
7.Reports
District Administrator
Jan Voit reported on the Board of Water and Soil Resources Academy, Cover Crop Champions grant, Third Crop Phosphorus Reduction Effort, West Fork Des Moines River Targeting and Prioritizing Endeavor, QuickBooks training, annual review process, line of credit, time tracking, MAWD Annual Meeting annual report information, financial data, Minnesota Department of Agriculture grant annual report, Major Watershed Project, and upcoming meeting dates.
Watershed Technician
Catherine Wegehaupt provided information on the water sampling data compilation, Ducks Unlimited project in Bloom Township, update on infiltration rates and cover crop grants, Seward 29 site surveying, Reinvest In Minnesota pond clean out and seeding, Minnesota Conservation Corps (MCC) grant application, and a permit application for Drumm, Inc.
Harvey Kruger made a motion to authorize staff to apply for the MCC grant. Wayne Rasche seconded this. Motion carried unanimously.
Discussion was held regarding the Kolander project. It is completed. The contractor has not submitted an invoice.
8.Performance Review
Bruce Leinen made a motion to close the meeting to conduct performance reviews for the District Administrator and Watershed Technician. Harvey Kruger seconded the motion. Motion carried unanimously. No employee requested that their performance review be conducted during an open meeting. All members of the public were requested to leave the meeting room and the door was closed.
A closed meeting was held during which the managers reviewed the job performance, wages, and benefits of both employees. A summary of the managers’ conclusions relative to each employee’s performance was prepared and approved for presentation at the managers’ next open meeting. The closed meeting was tape recorded and the recording will be maintained as a HLWD record for three years. Harvey Kruger made a motion to approve the summary of conclusions. Bruce Leinen seconded this. Motion carried unanimously.
Bruce Leinen made a motion to open the meeting. Harvey Kruger seconded this. Motion carried unanimously. The door to the meeting room was opened.
9.2017 Wage and Benefit
Jim Buschena announced that the board was back in open session and requested a motion addressing the wages and benefits for the HLWD employees for 2017. 
Discussion held regarding the health savings account. Contributions are based on percentage of the deductible. Bruce Leinen made a motion to keep wages the same for 2017 and approve insurance as presented from Blue Cross Blue Shield. Gary Ewert seconded this. Motion carried unanimously. 
10.Adjournment
The meeting adjourned at 8:28 p.m.
 
 
Harvey Kruger
Secretary